Executive Assistant

About Us

We are recruiting on behalf of a startup company that is mission-driven, veteran-owned organization dedicated to crafting coffee. A portion of their profits supports veterans, first responders, and law enforcement. They are building a team that shares their passion for service and excellence.

Role Overview

We're seeking a proactive Executive Assistant / Admin Assistant to directly support one of the owners. This is a high-visibility role that combines classic EA responsibilities (calendar, travel, meetings) with hands-on project coordination, especially for our new office and roastery build-out. You'll help keep operations running smoothly and enable our leadership to focus on growth.

Key Responsibilities

• Manage end-to-end calendar scheduling, prioritization, and conflict resolution.
• Organize meetings, prepare agendas, capture action items, and follow up.
• Handle travel arrangements, itineraries, and expense reporting.
• Draft and edit communications, presentations, and maintain organized files.
• Support project timelines and budgets; track milestones for facility build-out.
• Liaise with architects, contractors, and vendors; schedule site visits and maintain documentation.
• Prepare bid packets, purchase orders, and vendor compliance records.
• Provide concise project updates and flag critical decisions.
• Assist with office operations-supplies, mail, visitor coordination.
• Help with light HR tasks like interview scheduling and onboarding logistics.
• Maintain SOPs and process checklists to improve efficiency.

Qualifications

• 3-10 years of experience as an EA or administrative professional supporting senior leaders.
• Bachelor's degree preferred.
• Bonus points for experience in construction, facilities, or food production projects.
• Strong skills in calendar management, meeting coordination, and travel booking.
• Excellent organizational and project coordination abilities.
• High integrity and discretion with sensitive information.
• Proficiency in Microsoft 365 and modern productivity tools.
• Adaptable and resourceful-comfortable in a startup environment.
• Familiarity with vendor management and basic budget tracking.
• Proactive: Anticipate needs and solve problems before they arise.
• Organized: Thrive on structure and keep details straight under pressure.
• Clear Communicator: Write and speak with confidence and clarity.
• Discreet: Handle confidential matters with care.
• Collaborative: Work effectively across teams and with external partners.

Additional Details:

• Schedule: Monday-Friday 8:00am-5:00pm
• Pay: $50,000-$60,000 (potential pay increase after a few months of service)
• Location: 100% onsite, Blaine
• Benefits: full benefits offered, 2 weeks of PTO, & holiday pay
• Entrepreneurial, mission-driven culture.
• Growth opportunities as we expand operations.
• Competitive pay and benefits.
• Perks that reflect our values-coffee allowances, community events, and more.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.